2012-2013 ENCORE! Committee Descriptions
WD: Weekday Meetings
EVE: Evening Meetings (good for working volunteers)
The 2011-2012 ENCORE! President is Ginny Cobb. Click here for a list of the 2011-12 Committee Chairs.
ADMINISTRATIVE / THEATRE RELATED (YEAR-ROUND)
All of these committees work throughout the year, but typically have fewer scheduled meetings. These are some of the most flexible committees within ENCORE!
CHILDREN’S ART (Lisa Baker & Courtney O’Neil) - WD
Committee members contact area schools to collect artwork that supports the theme of Main Stage plays in the McColl Family Theatre, as well as for the holiday production and summer seasons. At the one meeting in the Fall, each committee member chooses performances that best fit her schedule for the pick up, display, and return of artwork during daytime hours. Each committee member will be responsible for at least one set up and take down. Committee members then coordinate with the Annual Campaign & Volunteer Manager to schedule collecting and displaying artwork. (August - May)
OFFICE / MAILING (Amy Godwin & Nancy Targgart) - WD & EVE
This committee will provide support to the administrative staff of CTC at ImaginOn in a variety of ways. Responsibilities may include folding, stuffing, labeling and sealing envelopes, organizing files, some data entry, and other office tasks as needed. This committee also supports the Annual Board meeting in May and the quarterly ENCORE! newsletter. Committee members should plan for at least five mailings per season including the ENCORE! membership drive and Spring Jam invitation stuffing. Most work is done at ImaginOn during the day, but scheduling is flexible. A great way to learn first hand about CTC and get to know the people that make it work! (September - May)
MEMBERSHIP (2012: Bronwyn Gaskin & PerMar Olin; 2013: Claire Herring & Sherese Smith) - WD & EVE
This committee is responsible for coordinating recruitment of new members to ENCORE! Each committee member will be responsible for recruiting at least four new members during the spring recruitment period. Each committee member will also be assigned a group of new members to help through their first year in ENCORE! by keeping them informed of events and making them feel welcomed. Other responsibilities include planning and executing the Fall Membership Coffee, making personal contacts with prospective members, attending ENCORE! / Theatre events to encourage recruitment, and sending out membership packets February – March, 2012. This committee will work periodically through the year and is not open to new members.
We request that members not serve two consecutive years. (August - April)
USHERING (Sallie Beason & Megan Stuart) - WD & EVE
Do you enjoy the performances at Children’s Theatre and want the most flexible commitment available for ENCORE!? Then ushering is the committee for you! All usher scheduling is done through an online website so you have complete flexibility when planning your schedule. At our first and only committee meeting we will review usher procedures as well as answer any questions about the online system.
- FOR SCHOOL PERFORMANCES: Time commitment is from 8:45 a.m. until 12:45 p.m. Parking underneath ImaginOn is free of charge while you are ushering the school shows (based on availability).
- FOR PUBLIC PERFORMANCES: Shift times may vary but will last approximately 3-5 hours depending on the length of the show. Night and evening ushering is great for members who have middle or high school age children who need to earn service hours and/or want to usher along side. Some weekend placements may involve two shows and will count towards two ushering commitments.
Please note that you will need to stay through the entire performance when you usher. Each committee member is asked to usher 6 times per season. This committee fulfills all ENCORE! committee and ushering requirements. Perfect for members with full time jobs. (September - May)
SANTA’S BAG
(AUGUST – DECEMBER) Chair 2012: Blair Donald Chair 2013: Mitzi Lynch
Santa’s Bag is a holiday tradition at Children’s Theatre of Charlotte.
This year’s event will run Monday, Nov. 26 – Saturday, Dec. 1. Set-up (one – two days): Nov. 16-20;
Take-down: Monday, Dec. 3
SANTA’S ELVES (Carmen Echols & Ginger Seabrook) - WD & EVE
This committee makes the magic happen at Santa’s Bag. Committee members will help set-up OR take-down Santa’s Bag and will commit to a minimum of three 3-hour elf shifts during the week of Santa’s Bag. Elves will be responsible for assisting children as they shop and visit with Santa, restocking gift items, and spreading good cheer. Some evening elfing shifts will be available. Time commitment is solely during the week of Santa’s Bag and consists of both day and evening hours. Sign up with your friends!
DAYCARE / SANTA SCHEDULING (Penny Dietz & Susie Wilcox) - WD
Santa’s Bag welcomes over 30 daycare and pre-school groups during the weekday mornings, and this committee will assist the Committee Chairs with follow-up confirmation calls, as well as during the week of Santa’s Bag, welcoming the groups, checking them in, and escorting them through the exciting process of visiting with Santa and shopping at Santa’s Bag. In addition, this committee will schedule and welcome Santa every shift, ensuring that he is prepared to greet the children. There will be one committee meeting in the fall to choose your shifts. Time commitment includes mostly morning with some late afternoon shifts and each committee member can expect to be here 2-3 times during the week of Santa’s Bag.
TRIM-A-TREE DECORATING (Kathryn Van Nort) - WD & EVE
Transform the lobby at ImaginOn into a magical Christmas wonderland with trees, garlands and wreaths. This committee also helps with décor for Santa’s Bag, and the decoration of the front display window at ImaginOn during November. This is a very concentrated time commitment but also flexible for working members as some weekend and evening shifts are needed. Committee members will need to be available before Thanksgiving to decorate and after New Years to take decorations down. A great way to get into the Christmas spirit! Decorating / take-down dates will occur during the following times: Nov. 16 – 20, 2012 and January 2 – 4, 2013.
WORKSHOPS (Beth Anthony, Ashley Smith and LeeAnn Sommerkamp) - WD & EVE
This committee is responsible for the sorting, bagging, and tagging of items that will be sold at Santa’s Bag. There will be workshops scheduled from August through November and each committee member will be asked to work at four of the workshops of her choice, as well as one “elf” shift during Santa’s Bag. Time commitment for each workshop is approximately 3 hours. Workshop timing will vary based on committee availability. This committee is a great way to meet fellow ENCORE! members and socialize. (August – November)
ENCORE! BOUTIQUE (Karen Cotchett and Shauna Kadis) - WD & EVE
This committee operates the Boutique during the week of Santa’s Bag. Members need to attend 1-2 workshops in the weeks prior to Santa’s Bag to unpack and price merchandise. During Santa’s Bag, members are asked to work 3 or 4 three-hour morning or evening shifts in the Boutique. Members get to shop and buy early. In preparation for Santa’s Bag, there will be a set-up day in addition to the concentrated time commitment. Please do not select this committee if you are unavailable for week night commitments the week of November 26 – December 1, 2012.
SANTA’S BAG CASHIERS & SANTAS
In addition to committee service, we will need volunteers to help cashier and act as Santa during this week long event. If you or someone you know would be interested in cashiering or being Santa, please contact Bianca at 704-973-2806 or biancab@ctcharlotte.org.
SPECIAL EVENTS (EVENT DATES VARY)
Each special event (besides the Patron’s Party) has a fundraising goal associated with it. Each committee will be responsible for managing their budget, revenue and expenses in addition to the overall planning of the event.
PATRON’S PARTY (Jennifer Davis-Martin & Dorothy Smith) - WD
This committee plans, executes and serves as hostesses at the annual “Thank You” party for Theatre Patrons and their families. Committee responsibilities include soliciting in-kind donations for the food/beverages served at the event, designing invitations, decorating at ImaginOn, and recruiting teen volunteers to help during the event. The committee will meet approximately once a month from November/December - April to discuss party planning responsibilities. This year’s party will be Saturday, April 13th and the performance is Pinkalicious. You must be present for the party set up the Friday before and take down after the event. This is a very popular and fun occasion for our Patrons (Donor level of $200 +) and their families. Date: Saturday, April 13, 2013
SPRING BRUNCH & SILENT AUCTION (Mary Lunsford & Virginia White) - WD
Committee members will plan and host a brunch and silent auction in a member’s home. Responsibilities include soliciting 10-15 items each for the silent auction, cooking for and working on the day of brunch. Committee members will also need to be on hand to help set up the day before. This committee typically meets once a month from October - March. Be in on planning a great morning of ENCORE! fellowship and shopping! All proceeds benefit CTC programs. Date: February/March, 2013
SPRING JAM (Janet Rogers & Kristine Wahr) - WD
This committee plans and executes the Theatre’s largest annual fundraiser to support programming at Children’s Theatre. Main responsibilities include working with Development Department on soliciting and securing corporate and individual sponsorships, soliciting live and silent auction items and raffle prizes, selecting the event site, menu planning, designing invitations, decorating, and having fun! This committee will meet approximately once a month from September through the event date to plan all the details for this exciting and very important CTC event! This committee is perfect for members who like the challenge of running a large fundraising event. Date: April, 2013
TENNIS TOURNAMENT (Kim Hanson & Amy Langdon) - WD
If tennis is your game, or you just want to have a great morning outdoors, then this committee is for you. This committee plans and executes a women’s doubles tournament and luncheon in the spring. The level 3 & 4 tournament is open to area doubles players, ENCORE! members, and friends! Committee members are responsible for collecting door prizes, soliciting in-kind donations for the refreshments, facilitating the catered lunch, and for set-up and clean-up on game day. Tentative date: May, 2013 |
